Job Description

Important Recruitment Information for this vacancy:

• Job Posting closes: February 16, 2025.

Department of Administration, Office of Accounts and Reports

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: 8:00 am to 5:00 pm, M-F
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes

Compensation:

• Annual Salary Range: $42,000.00 - $52,000.00

Note: Salary can vary depending upon education, experience, or qualifications

Employment Benefits:

• First day of employment coverage under the State Employee Health Plan (SEHP) for medical and prescription drug coverage and dental plan.
• Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
• SEHP members and their covered family members have access to the HealthQuest Health Center at 9th and Kansas Avenue in Topeka for in person and virtual health care services.
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities:

Public Service Administrator

This highly responsible position performs a wide variety of administrative work for the SMART Central Systems Responsibilities Team. This position is one of two staff members who are dedicated to the SMART Supplier Maintenance Team. Duties include:

• Engages with agency personnel to collect sensitive supplier and employee information and enter/update in the central accounting system, SMART
• Communicates and responds to agency personnel regarding all supplier issues using Service Desk software
• Fulfills essential role in enforcing policies that protect the SOK against fraudulent supplier activity
• Provides insight on potential policy changes to facilitate efficiencies within area of expertise
• Uses IRS TIN matching process to validate supplier information
• Assists with eSupplier module, which is a public facing portal allowing SOK suppliers to view their supplier and payment information on-line
• Provides assistance to other team members with regard to supplier maintenance and the integration it has with other functions within the central accounting system
• Performs special assignments as assigned by the team manager, which may include tasks like revision of training materials, testing and providing feedback on system changes, and oral presentations to agency personnel
• Provides back-up to other team members

In addition to the State of Kansas employment benefits, OAR offers the following:

• Option for a hybrid work schedule (2 days remote/3 days in-office) upon meeting telework program requirements
• Flex-time work schedule
• Professional development opportunities

Minimum Qualifications:

One year of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education in accounting, business administration, finance, management information systems or related field may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

Bachelor’s degree in business and/or accounting. Experience using PeopleSoft Human Capital Management 9.0 or higher.

Recruiter Contact Information:

• Name : Kim Warren
• Email : dofapersonnel@ks.gov
• Mailing Address : Department of Administration Personnel Office, 900 SW Jackson, Room 401-N, Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User .
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page.
• Start your draft job application , upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required documents for this application to be complete:

Upload these on the Careers - My Job Applications page:

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application:

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.

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