Job Description

Job Summary:

Provide administrative support to Site Integration and Public Affairs Departments. Candidate will work with a limited degree of supervision and must use reasonable discretion and independent judgment in managing the flow of work within the area of responsibility.

Key Responsibilities:

• -Calendar management (prioritize and proactively resolve meeting requests and conflicts)

• -Discern and prioritize meeting importance with a high level of organization and consideration for the needs of the businesses, customers and key stakeholders within the company.

• -Provide a wide variety of administrative support to leadership and teams while exercising confidentiality, tact and diplomacy.

• -Prepare correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight

• -Arrange domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that requires a heightened level of detail

• -Create, submit and approve expense reports for leader(s).

• -Proficient in utilizing good judgment to handle organizational requests/problems in leader's absence or refer them to appropriate source

• -Coordinate department or group events or special projects

Duties for this shared resource will include:

Site Integration:

Admin duties for work team of 12-15

• -Ordering of office supplies

• -Onboarding/offboarding employees/contractors

• -PPE expendables management for team

• -General reference for how to’s for employees – ordering shoes/eyeglasses/document management etc.

• -Document management

• -Mailings/pickup packages

• -Coffee/tea supply orders/receiving/billing

• -Manage department vehicles

Admin duties for site needs:

• -Facilitate visits by the plant and external – Growth tours, business visits, leadership visits – coordinate with ESS/business/external information, timing, bus/driver time, conference room booking, food delivery, etc.

• -Furniture purchases for site and focal point for plant needs – reference only

• -Voucher request/generation for site aligned activities ex: YMCA, ESS area sirens, etc – 8+/year

• -PMO creation for site needs not covered in other Maintenance areas.

Land management assistance:

• -Online Clerk of Court website access – multi parish – access for information for land use only

Public Affairs:

• -Manage PA site related purchases

• -Manage budgets for site related events (Jambalaya Throw Down, Site Strategy Launch etc.)

• -Assist in site related event coordination, Two/quarter, (i.e.: Crawfish Boil, Bring your child to work day, etc,)

• -Vendor coordination including invoice/purchasing, setup/take down, communications–phone/email

• -Assist with PA supported ERG related events coordination on-site

• -Manage PA inventory being used – tents, swag items, roller shades, etc.

• -Coordinate Communication Advisory Panel meetings (set up, take notes)

• -Assist with other employee events as needed such as town halls or leadership tours

Site Logistics:

• Management of MOC database and file structure, significant backlog exists

• Combination of multiple EDMS folders into one – finalize from tenant transactions

• Procedure/Document review coordination

Required Qualifications:

-5 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.

-Willing to work overtime (extra hours beyond your regular scheduled) if required.

-A minimum requirement for this U.S. based position is the ability to work legally in the United States.

-No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications:

-Experience with the following Dow tools: SAP, Workday, Ariba, Concur, Diamond Systems, File Share Manager and Diamond Learning.

Education:

-High School diploma or equivalent is required.

Skills, Knowledge, and Abilities:

-Proficiency with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

-Maintain a high level of discretion and confidentiality.

-Self-starter exhibiting good judgment and flexibility to adapt to priority changes and demands.

-Build effective relationships, value diversity and relate well to different styles and personalities.

-Assist others and work well in a team setting.

-Independently utilizes tools and network to accomplish tasks.

-Strong technical base in administrative management systems and information.

-Should be familiar with the following Dow tools: SharePoint, Ariba, Concur, Workday, ----Diamond Systems, File Share Manager and Diamond Learning.

-High level of professional integrity, ethics and trustworthiness.

-Ability to initiate on own with minimal to no supervision.

-Excellent interpersonal skills, written and verbal communication skills.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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