Job Description

Independently perform a broad range of complex accounting and financial analysis responsibilities to assure accurate, effective, and compliant organizational/department/unit operations.

• Financial Oversight and Budgeting: Prepare financial information for unit/departmental budget. May prepare financial reports for other units.
  • Prepare salary, fringe, and expense projections for all Department of Surgery divisions as well as quarterly forecasts for the Department.
  • Assist with and support development of annual operating budget. Assist with data entry into StrataJazz system.
  • Monitor and review monthly budget-to-actuals and provide reports to CDA and Assistant CDA.
  • Prepare forecast of quarterly income statements and review with finance team.
  • Set up and monitor salary splits for the department on all open accounts. Process payCVs and HR change of statuses as necessary.
  • Collaborate with finance team to balance accounts, calculate accruals, close accounts, review malpractice reports, and work on divisional budgets and forecasts.
  • Develop grant budgets, oversee expenditures for grants, contracts, subawards and gifts for the Department while upholding UI and sponsor policies and procedures.
  • Complete grant closeouts in conjunction with Grant Accounting Office (GAO) and external sponsors.
  • Independently oversee post-award financial management including review of budget vs. actual expenditures. Provide monthly reports to PIs, CDA and DEO regarding research funding.
• Financial Reporting: Complete complex recurring or non-routine reconciliations and reporting following pre-established processes. Provide and communicate financial information to department, college/division, and University administration. Develop complex financial and operational reports which require further analysis.
  • Conduct monthly review of general ledger.
  • Generate divisional income statements, provide notes on inconsistencies, and offer recommendations.
  • Review monthly funds flow reports and transactions. At the Department level, prepare and complete entries assigning funds flow to proper divisions/accounts.
  • Create, process, review, increase or amend purchase orders as needed.
  • Prepare forecasts for CDA as requested for numerous reports from expenses, salaries, VA commitments, monthly divisional snapshots and comparison to prior years.
  • Evaluate and track CCOM/Hospital/other commitments and purchased services.
  • Approve transactions in workflow.
• Financial Analysis and Planning: Perform complex non-routine financial and statistical analysis utilizing expert knowledge of financial systems. Develop proformas for financial planning.
  • Serve as research, grants, and clinical trials contact for Department.
  • Assist with and support grant submissions (federal and non-federal), research progress reports, close-out, clinical trials negotiations, and VA grants.
  • Negotiate clinical trial budgets, develop grant budgets, review and approve percent of effort, salary cap, and cost sharing calculations on externally funded projects.
  • Evaluate salary cap reports for accuracy and update as needed.
  • Assist with grant submissions through a variety of systems (Cayuse, eBRAP, ProposalCentral, etc.).
  • Monitor gift accounts through the University of Iowa Center for Advancement; generate reports and initiate transfers.
  • Serve as Department contact for OnCore comprehensive clinical trials management system.
  • Enter monthly METS effort, track changes, and generate reports for CDA and finance team; collaborate closely with finance team to ensure accurate, consistent reporting.
• Compliance with Policies, Regulations, and Laws and Operational Oversight: Advise units within college/division. Provide training to others. Recommend and assist in developing training solutions related to University policies. May contribute to implementation of policies and procedures. May perform external reporting requiring compliance with reporting standards.
  • Ensure compliance with contract/grant terms in accordance with university policies and state and federal regulations.
  • Train and support faculty and support staff on tracking publications and how to update CVs and biosketches as well as pulling reports for the annual CCOM Department review.
  • Work closely with the Vice Chair for Research and junior faculty to schedule mentorship meetings, compile overview of research activities, METS allocations, monitor faculty start-up funds and budget projections.
  • Advise PIs on indirect rates on grant submissions.
• Transaction Processing: Transaction processing is minimal but may result from analytical work and include review of initiated transactions.
  • Participate in calculating and processing of monthly, quarterly, and year end special compensation payments.
  • Participate in annual compensation review for faculty, facilitating COS as needed for faculty and staff, entering salaries into salary setting tool; review and monitor monthly.
  • Track faculty commitments and prepare special compensation payments for onboarding faculty members including transition payments and relocation expenses.
  • Monitor departmental accounts, submit journal entries (JE) and/or WebCV, payCV and request corrections from external departments as needed.
  • Resolve account discrepancies, respond to inquiries and recommend adjustments needed to balance accounts.
  • Oversee and approve purchasing for research laboratories, following UI and external sponsor approved budget.
  • Analyze areas that can be streamlined and propose plan for implementing efficiencies.
• Leadership and Training: Recommend and assist in the development and delivery of training solutions. May provide functional and/or administrative supervision for staff.
  • Train/guide new employees in Department on monthly reconciliation tasks.
  • Train new employee to review statements, approve transaction detail reports (TDRs), pCards, allotments, travel and purchasing policies.
  • Review work for accuracy and making changes as needed.
  • Work with HR to align salaries between the UI and VA.
  • Manage annual space survey for CCOM and UIHC.
  • Coordinate office planning and moves in close cooperation with Department Administration.
  • Work with administration, faculty, staff, and vendors when quotes for projects, furniture, capital equipment are needed.
  • Coordinate with Facility Services to remove furniture or provide repairs needed prior to outside vendor installations.

Percent of Time: 100%

Schedule: Monday through Friday, 8:00 am to 4:30 pm.

Location: UIHC Main Campus

Pay Grade: 4B

Benefit Highlights:

• Regular salaried position located in Iowa, City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life, and disability insurance options; and generous employer contributions into retirement plans. For more information on benefits, please visit: UIHC Benefits.

Required Qualifications:

• A Bachelor's degree in Business, Health Administration, Accounting, Finance, or related field from an accredited college or university, or an equivalent combination of education and experience.
• 3+ years of experience in accounting, auditing, cost accounting, budget, and/or financial analysis.
• Experience gathering information from multiple data sources, understanding the context, and demonstrating detailed analytical skills with the ability to turn raw data into actionable information.
• Demonstrated excellent written and verbal communication skills.
• Demonstrated accuracy and attention to detail.
• Proficiency in computer software applications.

Highly Desired Qualifications:

• Knowledge of accounting and budgeting tools including Cayuse and eRA Commons.
• Knowledge of federal, state, local, and private funding agencies, policies, and regulations.

Desired Qualifications:

• Knowledge of accounting and budgeting tools including: Peoplesoft, StrataJazz, GL Reporter, and Iowa Electronic Financial Reports (EFR).
• Knowledge of University accounting policy, procedure, and systems.
• Ability to multitask and work in a fast-paced environment.

Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization. For additional questions, please contact Katie Pontious at (319) 384-6144 or Katie-Pontious@uiowa.edu.

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