Job Description
Pay Rate
AFSCME Pay Band E
$116,530.67 /annually (Minimum) to $151,489.49 /annually (Maximum)
Initial salary is negotiable between $116,530.67 - $133,428.99, to commensurate with experience and education.
Reports To
Senior Manager of Rolling Stock & Shops Operations Administration
Current Assignment
First review of applications will be on September 30, 2024
The Rolling Stock & Shops (RS&S) department is pleased to announce the recruitment of a Senior Administrative Analyst. The individual selected for this role will be the liaison between the department and Human Resources to keep recruitments for RS&S efficient and on schedule. To help ensure RS&S hires the most qualified people for each of 50+ job classifications, the incumbent will partner with Talent Acquisition and other Human Resources groups to conduct targeted and well-organized recruitments that vet the best candidates to fill positions in RS&S.
The incumbent will regularly work on site at BART Headquarters in Oakland, CA, and support hiring events in person at local sites.
About the Department Rolling Stock & Shops (RS&S), an ISO 9001:2015 certified department with a $175M+ operating budget and 886 FTE, is responsible for all engineering, maintenance and operations support functions for the BART railcar fleet. RS&S will expand as it continues to receive and test new, next-generation rail cars, improve its maintenance facilities, and matures its reliability-centered maintenance processes as part of its innovative Strategic Maintenance Program, all while meeting demanding car availability goals for the existing service plan to increase commuter convenience.
The ideal candidate will demonstrate the following criteria beyond the minimum qualifications:
- Possesses self-driven motivation and the ability to work independently with minimal oversight.
- Has excellent planning skills and can complete tasks according to plan and established processes and procedures.
- Possesses excellent writing and communication skills with strong attention to detail.
- Ability to work easily and effectively with internal and external staff of different levels.
- Familiarity with Excel and PowerPoint for basic planning and presentation purposes.
- Experience working with Human Resources and Hiring Managers in all aspects of outreach and recruitment to reach a mutual goal.
- Experience conducting external outreach campaigns with recruitment agencies, schools, employment agencies, and other professional associations.
Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.
The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.
The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)
The selection process for this position will be in accordance with the applicable collective bargaining agreement.
Application Process External applicants may only apply online, at . Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.
Current employees are strongly encouraged to apply online, either at , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.
All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.
- Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
- Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
- Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
- Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
- Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
- Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
- Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
- Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
- Trains assigned employees in their area of work including administrative methods, procedures and techniques.
- Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
- Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
- Responds to and resolves difficult and sensitive inquiries and complaints.
Education
:
A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
Experience:
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Working Conditions Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
May require maintaining physical condition necessary for sitting for prolonged periods of time .
Knowledge of
:
- Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
- Principles and practices of program development and implementation.
- Principles and practices of budget preparation and administration.
- Methods of administrative, organizational, economic, and procedural analysis.
- Methods and techniques of statistical and financial analysis.
- Business computer applications for statistical analysis and data management.
- Principles and practices of procurement, purchasing, and accounting.
- Methods and techniques used to conduct a variety of analytical studies.
- Principles, practices, methods and techniques of report preparation.
- Principles and procedures of record keeping.
- Office equipment including computers, supporting word processing, and spreadsheet applications.
- Related Federal, state and local laws, codes and regulations.
Skill in:
- Performing complex analytical duties.
- Preparing, administering and monitoring capital and operating budgets.
- Maintaining accurate records and files.
- Preparing clear and concise administrative, budgetary, and financial reports.
- Collecting, evaluating and interpreting complex information and data.
- Reviewing and analyzing complex technical documents and proposals.
- Analyzing complex problems, identify alternative solutions and recommend conclusions.
- Working independently in the absence of supervision.
- Interpreting and apply laws, policies, rules and regulations.
- Establishing and maintaining effective working relationships with those contacted in the course of work.
- Communicating clearly and concisely, both orally and in writing.
- Operating office equipment including computers and supporting word processing and spreadsheet applications.
Job Tags
Full time, For contractors, Local area,