Job Description

Job Description and Duties

Under the general supervision of the Health Record Technician II, Supervisor, or Office Services Supervisor II, the Office Assistant (OA) (Typing) in Health Information Management (HIM) is responsible for performing a wide variety of clerical duties requiring adaptation to various situations, judgment as to which learned work method to apply for the desired result, and the ability to communicate effectively. The OA (Typing) performs document review, scanning, filing, typing, and other office duties. The OA (Typing) performs duties as directed and consistent with HIM Policies and Procedures. 

To view the duty statement for this position, click on the duty statement link. 
Minimum Qualifications

Either I

One year of experience in California state service performing the duties of an Assistant Clerk.

Or II

Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through the Welfare Reform Act. (One year of clerical work experience may be substituted for the required education.)

Individuals who are eligible for a Training and Development assignment may also be considered for this position.

You will find additional information about the job in the .

Working Conditions

Travel may be required.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Please do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications (MQ) will be verified prior to interview and/or appointment. If you are meeting MQ’s with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the MQ’s, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the  State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .

Candidates new to CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis (TB) testing prior to appointment followed by department annual TB testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the CalHR website, and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees Retirement System Benefit can be found on the California Department of Human Resources (CalHR) website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at .

Additional Information #1

PRIORITY CONSIDERATION WILL BE GIVEN TO RE-EMPLOYMENT/DROA/SROA/SURPLUS CANDIDATES.
All methods of appointments may be considered.

CCHCS accepts electronic applications. If interested, please submit an electronic application (STD 678) thru your CalCareer account at . Your application must be submitted on or before the above Final Filing Date.

Paper Application (IF unable to submit an electronic application): To apply for this position, you may submit a Standard State Application (STD 678) along with copies of your most recent performance report, college transcripts/college diploma (if applicable) and license/certification (if applicable) to the contact person listed above.

PLEASE NOTE: Possession of MQs for list eligible applicants will be verified prior to interview and/or appointment. If it is determined an applicant does not meet MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.

All applicants must meet the minimum qualifications (MQ's) of the classification, per SPB Rule 250, with the exception of Training & Development (T&D) Assignments.

This advertisement will be used for this and other Part Time vacancies that may occur at this location.  
Resumes will be accepted in addition to the required STD. 678

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - A Typing Certificate is REQUIRED prior to being hired. State departments will ONLY honor Typing Certificates issued within the last four years, and certified from a five (5) minute Typing test that meets the CalHR requirements, with a minimum of 40 WPM (Words per Minute).
• Other -

  Out of Class– If using Out of Class (OOC) experience to meet minimum qualifications a copy of the approved OOC Completion Memorandum certifying your OOC experience shall be attached to the application. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.

Job Tags

Permanent employment, Part time, Work experience placement,

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