The Postal and Parcel Services department at Iowa State University is actively recruiting candidates for a Mail Clerk. Under general supervision, the Mail Clerk is responsible for sorting, distributing, and dispatching mail and parcels.
Characteristic Duties and Responsibilities
Sorts mail into pigeon holes of mail racks or into bags, according to address, mailing center, organization, department or other schema and ties and labels mail for distribution to campus sites or U.S. Post Office facilities.
Weighs individual pieces or bags of mail on scales, computes postage based on weight and/or number of pieces and stamps mail by hand or with postage meter.
Maintains records for purposes of billing users of mail service.
Maintains records of incoming and outgoing Certified, Registered and Insured Mail.
Inserts letters, circulars, or pamphlets into envelopes by hand or machine.
Addresses and zip codes mail by hand or labeling machine.
Conducts address search in cases of incomplete address.
Maintains address records.
Completes meter machine reports recording such data as ascending and descending readings from the meter, data, order number and department to be charged.
Completes permit mail reports, third class bulk rare reports, second class monthly and annual reports as required.
Calculates charges for postage as required.
Responds to inquiries regarding postal charges and delivery options as needed.
May perform duties of Mail Distributor on an as-needed basis.
Logs final delivery for signature required mail or packages into either an electronic or paper-based database.
Prepares domestic and international parcel shipments through carriers software, either online or at a dedicated labeling station.
Assist in creation of export paperwork when required.
Orders departmental mailing supplies through internal systems or via carriers.
Processes mailing list removal requests to reduce unnecessary or redundant inbound mail flow.
Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of institutional shipping and receiving procedures.
Knowledge of postal regulations and reference sources.
Knowledge of parcel carrier regulations for domestic and international shipments.
Understanding of best practices for shipping and handling dangerous goods.
Skill in the operation of postal equipment such as scales and related machinery.
Skill in using personal computers and online systems to access and verify data.
Ability to follow oral and written instructions.
Ability to recognize errors and check with appropriate source for clarification of problems.
Ability to communicate effectively with staff, students, and the public as necessary.
Ability to perform routine arithmetic computations.
Ability to collect data, keep accurate records, and prepare reports.
Ability to organize and prioritize multiple tasks.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
About Iowa State University
Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. Over 36,000 students are enrolled and served by over 6,200 faculty and staff (see Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted the best college town in the nation (see Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented minorities, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status and will not be discriminated against.
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