Executive Assistant & Office Manager Job at Boomtown Growth, LLC, Minneapolis, MN

eGwyTXFsOHQ2NmcxSXA1SzlQbmEyZ1d4TUE9PQ==
  • Boomtown Growth, LLC
  • Minneapolis, MN

Job Description

We are seeking a highly organized, proactive, and resourceful Executive Assistant and Office Manager to support our executive team. This role is pivotal in ensuring the smooth operation of day-to-day activities, providing executive support, and managing office operations. The ideal candidate is a self-starter with exceptional communication and organizational skills, capable of juggling multiple priorities with professionalism and discretion. This position will report directly to our co-founder. 

Responsibilities

Executive Support

  • Manage and maintain calendars for Boomtown executive team, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and book travel for the executive team, including flights, accommodations, transportation, and itineraries.
  • Act as the primary point of contact for internal and external stakeholders on all matters related to the founders as directed.
  • Draft, review, and organize emails, correspondence, reports, and presentations.
  • Conduct research and prepare briefs to support the founders’ decision-making and strategic initiatives.
  • Coordinate logistics for meetings, including agenda preparation, note-taking, and follow-ups.
  • Act as Liaison to the Client Success and Business Development teams by offering support during the execution of client onboarding and offboarding tasks.
  • Provide other daily administrative support as necessary to the Operations Manager and team, including scheduling group meetings, maintaining calendars, doing research, creating reports, project support and budget tracking.

Event Planning and Coordination

  • Assist in planning and organizing company events, including team-building activities, off-site meetings, and celebrations.
  • Manage logistics for events, both locally and in other states, including venue selection, vendor coordination, and travel arrangements.
  • Ensure all event details are executed seamlessly, staying within budget and meeting high-quality standards.

Office Management

  • Oversee daily office operations to ensure a productive and efficient work environment.
  • Manage office supplies, equipment, and vendor relationships to maintain a well-functioning workspace.
  • Plan and coordinate company events, team meetings, and celebrations.
  • Ensure compliance with office safety and maintenance protocols.
  • Organize and Maintain digital back office platforms such as 1Password and Google Drive for team; and other applications as it pertains to Operations and Internal Team needs.
  • Asset management of all company property, e.g. computer hardware; including keeping clear up-to-date records, purchasing, distribution, and budget tracking.
  • Manage communications including general Boomtown email inboxes, incoming physical and digital mail and deliveries, and manage outgoing mail.

Requirements

  1. 1-2 years of work experience in an administrative/office management role.
  2. Exceptional attention to detail.
  3. Strong organizational and time management skills, and ability to prioritize.
  4. Considers themselves a self-starter and driven.
  5. Excellent communication and interpersonal skills.
  6. Strong problem-solving skills and analytical abilities.
  7. Mastery of Google’s G Suite of products including Gmail, Docs, and Drive.
  8. Proficiency with the MAC operating system and MAC software.
  9. Proficiency with virtual meeting and collaboration software and tools.

Benefits

  • Competitive compensation, with annual reviews and merit increases
  • 401(k) plan option
  • Inclusive Holiday Calendar
  • PTO and Wellness Days
  • Part-Time with Potential to move Full-Time
  • Range: $20.00 - $30.00 USD/hour

Job Tags

Holiday work, Full time, Part time, Work experience placement, Remote job,

Similar Jobs

EvenUp

Salesforce Administrator Job at EvenUp

 ...need it most. We are seeking a highly skilled and motivated Salesforce Administratorto join our dynamic team. You will help launch the...  ...What we look for: ~5+ years of experience with Salesforce Administration with a proven track record of successful projects and... 

Ethos Veterinary Health

Veterinary Assistant Training Program Job at Ethos Veterinary Health

 ...looking to start a rewarding career in veterinary health? Look no further! Port City Veterinary...  ...announce openings for our Veterinary Assistant paid training program . This is a...  ...veterinary medical field. No previous experience required! About Us: At Port City, we... 

Clean Harbors

Regional Class A Dry Van Driver Job at Clean Harbors

 ...Clean Harbors is looking for a Regional Class A Dry Van Driver to join their safety conscious team in Cincinatti, OH. This route runs from Cincinatti, OH to TN and OK and averages 2200 miles per week. About the role: Drivers average $80-$110K per year $7,50... 

The Provider Finder

Internal Medicine Physician | Family Medicine Physician Job at The Provider Finder

 ...Job Title: Internal Medicine Physician | Family Medicine Physician Locations: Daytona Beach, Florida & Tampa, Florida Position Type: Full-Time Position Summary We are seeking Internal Medicine Physicians and Family Medicine Physicians to join two distinct... 

Jack Rose - Pontchartrain Hotel

Bar Manager Job at Jack Rose - Pontchartrain Hotel

 ...Position Summary : The Bar Manager will be responsible for overseeing daily operations of the bar including but not limited to guest satisfaction, management of bar team, cocktail batching and production. The manager will work to ensure that QED standards of service...