Job Description

With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips (www.manatt.com) is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.

Position Overview

Manatt Health is seeking a highly qualified individual to support the Consultant Engagement team on crucial workforce/resource management processes and contribute to the achievement of organizational goals. This is an exciting opportunity for a motivated professional with demonstrated success in providing administrative support within a fast-paced matrixed organization.

Key Responsibilities

Perform administrative oversight of resource management processes and project resource plans on HRIS platform Workday including reviewing and validating forecasts

Assist with facilitating consultant profile creation and tracking in Workday

Review consultant time entry and forecast compliance and conduct appropriate follow-up with delinquent individuals

Maintain consultant time off tracker

Manage Consultant Engagement team’s folder structure and filing of documentation on document management platform iManage

Maintain trackers for ongoing Consultant Engagement projects, activities, and deliverables

Serve as the Consultant Engagement team’s primary contact for scheduling, organizing and facilitating internal team meetings and meetings with multiple cross-functional teams

Prepare meeting agendas, record meeting minutes, and document key takeaways

Assist with Consultant Engagement team travel arrangements and coordinate related logistics (e.g., bookings, expenses, reimbursements)

Qualifications

Bachelor’s degree or equivalent work experience

Minimum of 2+ years of administrative or coordinator experience, preferably in a consulting firm, law firm, or similar professional services organization

Skilled communicator who can effectively interface with stakeholders at all levels of the organization

Ability to independently and efficiently prioritize duties and maintain an organized task schedule

Proficient in Microsoft Office suite, including Word, PowerPoint, OneDrive, SharePoint, and Teams

Experience with Workday a plus

Ability to work independently and adapt to changing priorities

Ability to work core hours from 9:00 a.m. to 5:30 p.m., with flexibility to work overtime as needed

Strong work ethic and desire to develop the function and grow with it

Commitment to Diversity and Inclusion

Fostering diversity, equity and inclusion is one of Manatt’s core values and is fundamental to our organizational identity. We believe that a diverse workforce that reflects the communities in which we live, work and serve enriches Manatt’s culture and enhances our ability to understand our clients’ needs and develop better, more impactful solutions. Manatt’s Diversity & Inclusion Committee drives the firm’s efforts, working with firm leadership and engaging our legal, consulting and business professionals to create and sustain a diverse, equitable and inclusive workplace. For more information, visit https://www.manatt.com/diversity.                         

The base annual pay range for this role is between $60,000-$75,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment.  

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).

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