Job Description

Position Duties

Salary range for this classification is $130,057.20 - $164,651.76. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

The Department of Public Works is seeking to fill one (1) full-time Associate Architect/Landscape Architect (Designer) position within the City Facilities Architectural Services (CFAS) Division. The CFAS Division manages the delivery of Capital Improvement Program (CIP) projects relating to public infrastructure and facilities, including but not limited to parks, trails, community centers, libraries, fire stations, police facilities, emergency housing, and various other City-owned facilities for the residents of San José.

This is a temporary (Overstrength) position that is anticipated to be funded through June 30, 2025, subject to further extension as appropriate. If this position is not extended through the budget process, the city may seek to place you in other internal job opportunities based on your previous work experience.

This position is primarily responsible for the delivery of capital improvement projects, including review of complex professional plans and specifications to ensure compliance with uniform codes, maintenance practices, and other ordinances and regulations as they relate to the City of San José. For this position, a background in Architecture is required .

Professional licensing (i.e. Licensed Architect) is highly desirable but not required (premium pay of 1.5% is available for licensed employees).

Under the supervision of a Senior Architect, the Associate Architect/Landscape Architect (Designer) manages projects and is responsible and accountable for the effective and efficient project management of CIP Projects through all phases of the project. This position will act as the single point of contact for project coordination including design, scope of work, cost estimating, contract administration, construction administration, budgets, and schedules.

The ideal candidate will possess a high level of professionalism, excellent customer service skills and a strong work ethic. This position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills. The ideal candidate must have extensive experience in the delivery of capital improvement projects.

Key Responsibilities:

The Associate Architect/Landscape Architect (Designer) project management duties may include, but are not limited to:

• Interact with various City departments on the development of the capital improvement project, including scope of work, schedule, and budget, as well as effectively communicate project status with stakeholders.

• Conduct meetings and presentations to committees, approval agencies, clients and the general public.

• Provide technical advice and assistance to other City departments, engineers, architects, and contractors for conformance with City policies and guidelines.

• Prepare technical reports and other documentation, designs, drawings, specifications.

• Analyze/solve complex architectural problems/issues to ensure compliance with regulatory and performance standards and specifications; ensuring quality assurance, risk management, regulatory compliance and permitting is properly executed.

• Prepare and write memos and reports on public works projects for City management and the public.

• Utilize project controls, tracking, and reporting using Capital Project Management System (CPMS) or other project management software.

• Prepare and monitor project costs, ensuring projects meet budget constraints and stays within the allocated budget.

• Develop and monitor project schedules; updating to ensure the project stays on schedule.

• Review consultant and in-house work for aesthetics including layout, massing, hierarchy, vocabulary, rhythm, placement, color, and choice of materials.

• Prepare and write consultant agreements; negotiate consultant design fees and verify that the fees are appropriate with the scoped services.

• Review plans and specifications prepared by consultants to ensure conformity to project program requirements, building codes and ordinances.

• Manage the bid and award of capital improvement projects.

• Manage construction contracts, conduct pre-bid meetings, evaluate bidders, and conduct pre-construction meetings.

• Manage the work of consultants and contractors through the development of project requirements including; project strategies, budget, schedule, and compliance with City policies, procedures, design and construction standards, regulations and codes.

• Negotiate/modify contracts, resolve claims and disputes.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

• Education: Graduation from an accredited college or university with a Bachelor's Degree in Architecture.

• Experience: Three (3) years of professional work experience in the field of Architecture.
• Acceptable Substitution: Acceptance by the State of California for professional registration testing may be substituted for the degree requirement. Proof of acceptance must be provided at the time of application.

• Licensing Requirements: Possession of a valid California driver’s license.

• Form 700: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise : Demonstrates knowledge of and experience with applicable professional/technical principles and practices, building codes, City ordinances and federal and state rules and regulations.
• Communication Skills : Communicates and conveys information effectively, orally and in writing; responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, well-organized, concise, and in proper grammatical form; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
• Reliability : Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
• Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
• Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Project Management : Ensures support for projects and implements agency goals and strategic objectives.
• Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.
• Teamwork and Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Diana Gonzalez at diana.gonzalez@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.

If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

Job Tags

Full time, Contract work, Temporary work, For contractors, Work experience placement,

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