Administrative Coordinator Job at Thrive Inc, Louisville, KY

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  • Thrive Inc
  • Louisville, KY

Job Description

We are currently seeking a highly organized and detailoriented Office Manager to join our team. The ideal candidate will play a vital role in providing essential support to our office managing clerical tasks coordinating meetings and ensuring efficient office operations.

Job Duties and Responsibilities:

  • Oversee analysis and reporting of financial information including budgets planning audits and required filings.
  • Establish and maintain financial controls in alignment with business strategy and regulations.
  • Drive highimpact initiatives to achieve corporate goals.
  • Collaborate with the executive team on budgeting and growth initiatives.
  • Work with senior leadership to develop corporate vision and strategies.
  • Lead the finance/accounting team to ensure performance and objectives are met daily.
  • Develop expertise in all areas of finance and accounting to improve organizational efficiencies.
  • Liaise with HR and payroll for seamless payroll processing.
  • Provide financial status reports to the CEO and Board.

Key Responsibilities:

  • Oversee and manage daytoday office operations including administrative support facilities management and office supplies inventory.
  • Coordinate and schedule appointments meetings and events for the team ensuring efficient use of time and resources.
  • Handle confidential information and sensitive documents with discretion and professionalism.
  • Serve as the main point of contact for external vendors clients and visitors providing a welcoming and professional demeanor.
  • Supervise and support administrative staff delegating tasks and providing guidance as needed.
  • Develop and maintain office policies and procedures to streamline operations and ensure compliance with regulatory requirements.
  • Manage office budgets track expenses and identify costsaving opportunities to optimize resources.
  • Implement and maintain office technology and equipment coordinating repairs and upgrades as necessary.
  • Support HR processes including recruitment onboarding and employee relations working closely with the HR department.
  • Coordinate with IT support to address technical issues software updates and network maintenance.
  • Prepare and review reports presentations and correspondence for accuracy and completeness.
  • Foster a positive and collaborative work environment promoting teamwork and effective communication among team members.
  • Continuously seek opportunities to improve office processes efficiency and overall effectiveness.

Education Knowledge Skills and Abilities:

  • Previous experience as an administrative assistant or office admin assistant
  • Proficient in Microsoft Office Suite
  • Strong organizational and timemanagement skills
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • High school diploma; additional qualifications in Office Administration are a plus

Thrive is an Equal Opportunity Employer.

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